Bedale Golf Club
Privacy policy
This policy explains how Bedale Golf Club collects and uses your personal information when you visit our website, contact us or enquire about membership, and what rights you have.
Last updated: October 2026
Who we are
Bedale Golf Club Limited (company number 02310557) is the data controller for the personal information described in this policy.
The Club House, Leyburn Road, Bedale, North Yorkshire, DL8 1EZ
Email: office@bedalegolfclub.com · Telephone: 01677 422451
If you have any questions about this policy or how we handle your information, please contact the club office using the details above.
What information we collect
- Enquiries and contact forms — your name, email address, phone number and the details of your message.
- Membership enquiries — your name, contact details, address, date of birth, current handicap, the membership type you are interested in and how you heard about us.
- Sponsorship enquiries — your name, business name and contact details.
- Email newsletters — your name and email address if you sign up for club news.
- Website use — technical information such as your IP address, browser and device type, and the pages you visit, collected through cookies (see below).
How we use it and why
| What we do | Our lawful basis |
|---|---|
| Reply to enquiries, function and society bookings | Legitimate interests — responding to people who contact us. |
| Process membership enquiries and applications | Taking steps at your request before entering into a membership contract. |
| Respond to sponsorship enquiries | Legitimate interests — developing the club’s partnerships. |
| Send club news and offers by email | Your consent, which you can withdraw at any time using the unsubscribe link in every email. |
| Run, secure and improve this website | Legitimate interests — keeping the site working and secure. Non-essential cookies are only used with your consent. |
| Meet legal, accounting and insurance obligations | Legal obligation. |
We do not sell your personal information, and we will never pass it to other organisations for their own marketing without your express consent.
Who we share it with
We only share information with trusted providers who help us run the club and this website, and only as far as they need it:
- Squarespace, which hosts this website and processes form submissions on our behalf.
- Our email newsletter provider (Mailchimp), if you subscribe to club news.
- BRS Golf, which runs our online tee booking and members’ area. When you book a tee time or log in through BRS, you are using their service and their own privacy policy applies.
- England Golf and our county union, where needed to administer membership and handicaps once you join.
- Professional advisers, insurers and authorities where the law requires it.
Some of these providers store data outside the UK. Where they do, they are required to protect it with safeguards recognised under UK data protection law, such as the UK International Data Transfer Agreement or an adequacy decision.
How long we keep it
- General and sponsorship enquiries — up to 24 months after our last contact with you.
- Membership enquiries that don’t lead to membership — up to 24 months.
- Member records — for the length of your membership and up to six years afterwards for accounting and legal purposes.
- Newsletter subscriptions — until you unsubscribe.
Cookies
Cookies are small files stored on your device when you visit a website. This site uses:
- Essential cookies, set by Squarespace to make the site work and keep it secure. These cannot be switched off.
- Analytics and performance cookies, which help us understand how visitors use the site. These are only set if you accept them in the cookie banner.
- Embedded content, such as maps or videos from other websites, which may set their own cookies when you view it.
You can change your choice at any time through the cookie settings link at the bottom of the page, or by clearing cookies in your browser settings.
Your rights
Under UK data protection law you have the right to:
- ask for a copy of the personal information we hold about you;
- ask us to correct information that is wrong or incomplete;
- ask us to delete your information, or to restrict how we use it;
- object to us using your information on the basis of legitimate interests;
- withdraw your consent at any time, for example to email newsletters;
- ask for information you gave us to be transferred to another organisation.
To use any of these rights, email office@bedalegolfclub.com. We will respond within one month.
Keeping your information safe
We take reasonable technical and organisational measures to protect your information, and access to it is limited to those who need it. The club will never ask you for your password by email or phone.
Links to other websites
Our website links to other sites, including our sponsors and booking partners. We are not responsible for how those sites handle your information, so please read their privacy policies.
Complaints
If you are unhappy with how we have handled your information, please contact us first so we can put it right. You also have the right to complain to the Information Commissioner’s Office (ICO) at ico.org.uk or on 0303 123 1113.
Changes to this policy
We may update this policy from time to time. The latest version will always be published on this page.